Determining disclosure requirements for a bank’s related-party transactions can be challenging. Any or all of U.S. GAAP, Securities and Exchange Commission (SEC) rules and regulations, and the Federal Reserve’s Regulation O might apply to a single transaction. Furthermore, each uses a different definition of related party, adding to the complexity. While a private financial institution might need to evaluate only GAAP, a public financial institution must evaluate GAAP and SEC rules and regulations (for example, Regulation S-X and Regulation S-K) to determine appropriate financial statement disclosures. All banks also must evaluate Regulation O to disclose related-party loans in call reports, but because Regulation O applies only to loans, a bank’s call report disclosures are just a starting point for financial statement disclosures. Clearly, navigating required disclosures for related-party transactions is complex.
Accounting Standards Codification (ASC) Topic 850, “Related Party Disclosures,” does not directly address the accounting for related-party transactions, though other areas of GAAP provide accounting guidance for specific related-party transactions. Similarly, certain SEC rules and regulations include related-party disclosure requirements. Regulation O puts guardrails around loans made to insiders of a financial institution and requires certain quarterly call report disclosures. This is how the different standards and rules address related-party-transaction reporting:
GAAP |
SEC rules and regulations |
Regulation O |
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Topic 850 addresses disclosure of related-party transactions inside the financial statements. |
The SEC requires related-party disclosures incremental to GAAP both inside and outside the financial statements. |
Limits and other stipulations are placed around loans to insiders of a financial institution, and related-party loan disclosures are required in call reports. A loan to an insider also would need to be evaluated for financial statement disclosure under Topic 850 and SEC rules and regulations. |
Understanding the definition used within each standard or rule is crucial to reaching the correct disclosure conclusion.
Related-party definitions
Source: ASC 850-10-20* |
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Related parties include [bolded terms are defined in the ASC master glossary]:
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Crowe observation: “Immediate family” as used in Topic 850 does not necessarily refer to just parents, children, spouses, and siblings. Rather, it is about whether a family member might control or influence the entity or its management (and vice versa) because of the family relationship.
Crowe observation: Topic 850 disclosure requirements apply to all related parties, and an entity might execute a related-party transaction not specifically listed as a common related-party transaction in GAAP. Complying with Topic 850 therefore requires consideration of the effectiveness of internal controls over not only the identification of related parties but also all transactions involving those parties.
Rule 210.1-02(u) of Regulation S-X generally requires registrants to use the GAAP definition of related parties for financial statement disclosures. However, banks also must consider Rule 210.9-03.7(e)(4) of Regulation S-X, which provides a more prescriptive definition of related parties and bright-line thresholds for certain balance sheet disclosures.
Nonfinancial statement disclosure definitionsItem 404 of Regulation S-K governs related-party disclosure outside of the financial statements. The instructions to Item 404(a) of Regulation S-K provide a prescriptive definition of related persons for purposes of disclosure, including bright-line dollar thresholds.
Crowe observation: Related parties identified using the definitions in Rule 210.9-03.7(e)(4) of Regulation S-X and Item 404 of Regulation S-K might not exactly match related parties identified for GAAP disclosures because the SEC rules are prescriptive while Topic 850 is principles-based (for example, Rule 210.9-03.7(e)(4) and Item 404 specify that immediate family includes parents, but whether a parent is part of immediate family under Topic 850 is a matter of judgment).
Regulation O provides prescriptive definitions and applies to loans to an executive officer, director, principal shareholder, any bank holding company for which the lender is a subsidiary, and any other subsidiary of the bank holding company. Loans to a company controlled by a bank official or to a political or campaign committee that benefits or is controlled by a bank executive also are subject to Regulation O.
Required disclosures* |
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Crowe observation: A specific related-party transaction might require consideration of both ASC 850 disclosures and other areas of GAAP (for example, a material related-party leasing arrangement might require disclosure under both ASC 850 and ASC 842).
Regulation S-X reference |
Disclosure requirements |
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Rule 4-08(k) |
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Rule 9-03 |
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Regulation S-K reference |
Disclosure requirements |
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Item 404 |
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Crowe observation: Smaller reporting companies (SRCs) follow Item 404(d) of Regulation S-K, which includes certain accommodations (for example, the quantitative threshold for reporting a related-party transaction is the lesser of $120,000 or 1% of the SRC’s total assets for the previous two year ends, and SRCs are not required to disclose policies and procedures for review and approval of related-party transactions).
Under Regulation O, “Schedule RC-M – Memoranda” in quarterly bank call reports requires disclosure of:
Crowe observation: Regulation O also requires banks to provide, upon written request, the names of any executive officers or principal shareholders (or their related interests) with aggregate loans outstanding at the previous quarter end exceeding the lesser of $500,000 or 5% of total capital. Specific amounts of the loans are not required.
Transaction
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GAAP
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SEC rules
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Regulation O
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S-X
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S-K
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Registrant A loans $250,000 to an executive officer during the period. The loan is permissible under the Sarbanes Oxley-Act. | Yes | Yes | Yes | Yes |
Registrant B enters into a service contract with the mother of its CEO. Year-to-date services provided total $150,000. | Further analysis is required using the definition of related parties in ASC 850-10-20(e) and the definition of immediate family. | Yes | Yes | No |
Registrant C enters into various service contracts with Company Z and also loans Company Z $500,000. The president of Registrant C co-owns Company Z with other investors. | Further analysis is required using the definition of related parties in ASC 850-10-20 (f and g). | Further analysis is required under Rule 210.9-03.7(e)(4). | Further analysis is required using Item 404. | Further analysis is required to determine if the president of Registrant C controls Company Z. |
Applying related-party guidance likely will continue to be complex and require significant judgment. Financial institution statement preparers and those charged with governance might want to consider:
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