New regulation on keeping records on employees

Today, on October 1, 2024, the Regulation on content and method of keeping records on employees employed by the employer enters into force.

The Regulation imposes more extensive obligations on employers related to keeping records on employees which consist of:

1. record of workers employed based on employment contracts

The number of mandatory data has been reduced, while on the other hand, the obligation of recording some new data has been introduced.

The employer is obliged to keep a written overview of the data for each employee in order to enable easier inspection.

The documents that the employer is obliged to store and keep within the prescribed time limits are specified. The data retention period has been shortened.

The obligation to remove data on workers after the expiration of the prescribed time is introduced.

2. records of natural persons who work for the employer based on other contracts or special regulations

This category also includes the work of students.

From now on, employers must keep records on seconded workers and workers assigned to them by a temporary employment agency.

3. employee working time records

In addition to the data that the employer had to record before, the obligation on keeping records on the start and end of work and work stoppage has been introduced and the categories of absence from work have been expanded.

The novelty is that for work from home and remote work, the scope of the data that must be recorded is no longer narrowed.