Privacy Policy

Effective Date: May 25, 2018

This privacy notice is in two parts.

Part 1: Under the EU General Data Protection Regulations (GDPR), we are required to update the data protection references in our engagement letters with clients and, in the case of individual clients, provide certain details regarding the Firm and collection and use of your personal data. This is set out in more detail below.

Part 2: The second part sets out, in relation to information we collect from this Site, the practices we follow to respect the privacy of all visitors.

Part 1

Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. are a member of Crowe Global, a Swiss Verein (Crowe Global). Each member firm of Crowe Global is a separate and independent legal entity.

The registered office of Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. are at U garáží 1611/1, Holešovice, 170 00 Praha 7, Czech Republic. Our Data Protection Officer can be contacted in written at the above mentioned address or via email at: [email protected]

What are your rights?

If at any point you believe the information we process on you is incorrect you can request to see this information and even have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact us and we will investigate the matter.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you have the right to file a complaint with the Inspector General for the Protection of Personal Data, at Pplk. Sochora 27, 170 00 Praha 7, Czech Republic.

Unless otherwise agreed with you, we will only collect basic personal data about you, which does not include any ‘sensitive personal data’. This information does, however, include the likes of your name, work address, email address and job title.

In the case of data obtained by users of shared tools such as, for example, Crowe CZ TaxForm, in addition to the data necessary for logging into the system, we will store on our servers the data that will be made available to us as part of the functionality of this tool, i.e. the data necessary for the correct tax settlement, in accordance with applicable laws.

A full list of your rights under GDPR is as follows:

The right to access the personal data we hold on you
The right to correct and update the personal data we hold on you
The right to have your personal data erased
The right to object to processing of your personal data
The right to data portability
The right to withdraw your consent to the processing at any time for any processing of personal data to which consent was sought.
The right to object to the processing of personal data where applicable.
The right to lodge a complaint with the Inspector General for the Protection of Personal Data, at Pplk. Sochora 27, 170 00 Praha 7, Czech Republic.

Data Collection

We need to know basic personal data in order to provide you with our services, and to claim our right to be paid in return for our services, under our standard terms of business / contract we have with you. If you do not provide this information then we will be unable to provide the services you have requested. We will not collect any personal data from you that we do not need in order to provide and oversee the services we have agreed to provide you with.

Use of Data

All the personal data we hold about you will be processed by our staff in Czech Republic and Poland and no third parties will have access to your personal data unless there is a legal obligation for us to provide them with this. We have set out below the legal bases for the Firm to process your data.

Some of our processing is necessary for compliance with a legal obligation. For example the Firm is a regulated entity and therefore has a duty to act as a data controller and is obliged to report certain matters to its regulators or law enforcement agencies

We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with providing you with services. An example is the processing of your data in connection with the provision of services to you, including the provision of services, platform, applications.

We will also communicate with you information about other services we can offer you and update you about our activities.

Where your information is used other than in accordance with one of these uses, we will first obtain your consent to that use.

We take all reasonable steps to ensure that your personal data is processed securely and more information on this can be found on our website or by contacting us directly.

How long we keep it

If you consent to marketing, any information we use for this purpose will be kept with us until you notify us that you no longer wish to receive this information. If your data is processed in connection with the performance of a contract, the services provided, the data may be processed for the duration of that contract, the provision of services, further for up to 10 years, in accordance with applicable tax laws.

Sharing your personal data

Your personal data will only be shared with third parties including other data controllers where it is necessary for the performance of the data controllers’ tasks or where you first give us your prior consent. It is likely that we will need to share your data with

other group members in the same group as the Firm (each will be a separate legal entity and will be responsible to you as a data controller);
our agents, suppliers and contractors. For example, we may ask a supplier to send out newsletters on our behalf, or to maintain our database software, or to provide us with administration, IT and other related services;

Any personal data transferred to countries or territories outside the European Union will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.

Part 2

At Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. we have focused on implementing fair information practices that are designed to protect your privacy. If you have questions or you do not feel that your concerns have been addressed in our privacy statement, or you just want to talk with us, feel free to contact us by email at [email protected]

Data Collection

We collect personally identifiable information that is voluntarily provided by visitors to this Site (User Data). The User Data that Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. receives from Site visitors includes first name, last name, email address, title, company, business phone, country, message visitors send us, and any other information provided by visitors in email messages or attachments thereto.

Typically, User Data is collected in order to assist visitors to:

register for certain areas of the Site
distribute requested reference materials
submit resumes or work history information
submit graduate application form
contact us for further information
enter quick surveys, quizzes, or benchmarking surveys
register for events, courses and conferences.

It is Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. policy to limit the information collected to only the minimum information required to complete a Site visitor’s request.

Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. intention is not to seek any sensitive information through our Site unless legally required for recruiting purposes. Sensitive information includes a number of types of data relating to race or ethnic origin, political opinions, religious or other similar beliefs, trade union membership, physical or mental health, sexual life, or criminal record.

Use of User Data

User Data obtained by the Site is used for internal business purposes of Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. and in connection with a visitor’s request. This data is not shared with others for unrelated purposes unless stated in this Privacy Policy or otherwise communicated to the Site visitor.

Data may also be processed for the proper performance of the contract, services provided, to the extent that the processing of such data is necessary. We process all acquired data in accordance with applicable data protection regulations and also sectoral regulations in connection with the services provided.

Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. makes every practical effort to avoid excessive or irrelevant collection of data. If a visitor believes the Site has collected excessive information, we encourage the visitor to contact us at [email protected] to raise any concerns.

Except for instances where visitors explicitly choose to receive specific Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. marketing or other informational materials, Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. will not use personal data collected from our Website to distribute marketing or informational materials.

Third Parties

It is Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o.’s policy only to disclose User Data to third parties under the following circumstances:

when explicitly requested by the visitor,
when required to deliver publications or reference materials requested by the visitor,
when required to facilitate conferences or events hosted by a third party,
when it is necessary due to the type of services provided to authorized bodies and institutions,
when required to meet any other request of a visitor.

Categories of third parties that Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. may share personally identifiable information with include federal, state, and local government entities and other members of the Crowe group. This Site does not collect or compile personally identifying information for dissemination or sale to outside parties for consumer marketing purposes.

Use of Cookies

A cookie is a tiny element of data that a website can send to a visitor’s computer’s browser so that this computer will be recognised by the site on their return. Cookies allow our web server to recognise a computer on connection to the Site, which in turn allows the server to make downloading of pages faster than on first viewing. In addition, cookies may also be used by us to establish statistics about the use of the Site by Internet users by gathering and analyzing data such as: most visited pages, time spent by users on each page, site performance, etc. By collecting and using such data, we hope to improve the quality of the Site.

The data collected by our servers and/or through cookies that may be placed on your computer will not be kept for longer than is necessary to fulfil the purposes mentioned above. In any event, such information may not be kept for longer than one year.

Navigation data about site viewers is automatically collected by our servers. If you do not wish to have this navigation data collected, we recommend that you do not use the Site. A visitor can also set their browser to block the recording of cookies on their hard drive to minimise the amount of data that may be collected about your navigating on the Site. The browser on a computer can be set to notify the user when a cookie is being recorded on their computer’s hard drive. Most browsers can also be set to keep cookies from being recorded on their computer. However, for optimal use of the Site, we recommend that visitors do not block the recording of cookies on their computer.

All Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. servers and computer systems are protected from outside intrusions. As a result, all data that may be collected about Site viewers through the use of cookies will be protected from unauthorised access.

Cookies used on the Site are only active for the duration of the visit. Cookies used on this site are not stored on visitor’s computer once you have closed your web browser. Information generated by the use of cookies may be compiled into an aggregate form so that no individual can be identified.

We may at some stage use cookies to identify users when they visit the Site to use personalised services. In such circumstances these cookies may be kept on the hard drive of their computer following closure of the web browser. Cookies used in connection with such services enable us to build up a profile of our users and to develop personalised versions of the Site.

For more information about cookies, please see the Information Commissioner’s website home page or the Interactive Advertising Bureau.

A visitor may choose to not receive a cookie file by enabling your web browser to refuse cookies. The procedure for refusal of cookies may vary for different software products. Please check with your internet browser software help or your software supplier if you wish to refuse cookies.

Transfer of User Data outside the User Jurisdiction

The Internet is a global environment. In order to provide the Site we may need to transfer User Data to locations outside the jurisdiction in which a visitor is viewing the Site (the User Jurisdiction) and process User Data outside the User Jurisdiction. If the User Jurisdiction is within the European Economic Area (the EEA) please note that such transfers and processing of personal data may be in locations outside the EEA. Any data sent or uploaded by users may be accessible in jurisdictions outside the User Jurisdiction (including outside the EEA). The level of data protection offered in such jurisdictions may be less than that offered within the User Jurisdiction or (as the case may be) within the EEA.

User Data may be controlled and processed by any of Crowe’s offices, some of which are outside the EEA. The location of our offices may change from time to time and Crowe may acquire offices in any number of countries or territories at any time, any one or more of which may act as controllers of and/or process personal information of visitors. By continuing to use the Site and by providing any personal data (including sensitive personal data) to us via the Site or email addresses provided on the Site, visitors are consenting to such transfers, provided that they are in accordance with the purposes set out above and elsewhere in the Legal Notice and Privacy Policy. Please do not send us any personal data if you do not consent to the transfer of this information to locations outside the User Jurisdiction (including, if applicable, outside the EEA).
Third-party Links

There are several places throughout this Site that may link to other Websites that do not operate under Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. privacy practices. When visitors link to other Websites, Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. ‘s privacy practices no longer apply. We encourage visitors to review each site’s privacy policy before disclosing any personally identifiable information.

Choices

As a policy, visitors are not required to register to gain access to this Site. Personally identifiable information provided to Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. through this Site is provided voluntarily by visitors. Should visitors subsequently choose to unsubscribe from mailing lists or any registrations, we will provide instructions on the appropriate Website area or in communications to our visitors; or a visitor may contact Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. at [email protected]

Access

Every visitor and user of our systems has the right to access the personal information he or she has provided through this Website.

User updates of information should be handled by going back through the registration process. Enquiries about the accuracy of identifying information previously submitted, or requests to have information removed, should be directed to [email protected]

Security

All Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. partners and employees are instructed to follow a firm-wide security policy. Only authorised personnel are provided access to personally-identifiable information and these employees are required to agree to ensure confidentiality of this information.

Modifications

Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. reserves the right to modify or amend this statement at any time. The effective date will be displayed at the beginning of this statement. To keep visitors informed, Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. will notify users of material changes to our Privacy Statement by prominently identifying a link on our website home page to the updated Privacy Policy.

Consent

By continuing to use the Site and by providing any personal data (including sensitive personal data) to us via the Site or email addresses provided on the Site, visitors are consenting to our use of your personal data as set out in this Privacy Policy. Please do not send us any personal data if you do not want that information to be used by us in this manner.

Copyright

All documents, programmes, publications, designs, products, processes, software, technology, information, and ideas (content) provided by or described in this Site are the property of Crowe Advartis Accounting s.r.o and Crowe Advartis Audit s.r.o. and/or its affiliates or suppliers and are protected by Polish and international copyright laws and other intellectual property laws, unless stated otherwise. The Content is provided to users of this Site for informational purposes only. Except as expressly permitted below or by applicable law, users may not copy (except to the extent required in order to use the site in accordance with the Legal Notice), store in any medium (including in any other website), distribute, transmit, re-transmit, broadcast, modify, or otherwise make available or communicate to the public any part of the Site or systematically extract material from the Site or any document available through it or in any other way exploit commercially all or any part of the Site or any document available through it without our prior written permission.

Cookie Legislation

What is a cookie?

Cookies are small text files that are placed on your computer by websites that you visit. They are used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

What does a cookie do?

A cookie stores information on your computer or mobile device, which is sent back to that website each time you visit. Sometimes this information is essential to access a website’s functions, for example, if you need to register for a seminar or apply for jobs, a cookie will allow the website to recognise your log-in details.

Cookies can also be used to build a profile of your activity on a website: which pages you visit, how long you spend on each page. A website may then use this information to tailor the pages that you see when you visit the site in the future.

Our cookie policy

We understand you need to reach the most relevant information quickly and easily. So, our main aim of using cookies is to provide you with the most optimised ‘user experience’ possible.

We use cookies to help you navigate the website efficiently and perform certain functions.

Our website analytics tool uses cookies in order to analyse how, when and where visitors use our websites, but this information is not tied to personally identifiable information. We only use this data to improve your experience. For example, we are able to find out what the most popular content is each week, and update our homepage to reflect that current interest.

After reviewing the cookies we use (see list below) and the benefit they provide our visitors and members, we currently operate an ‘implied consent’ policy. This means that we assume you agree with the usage of our cookies. If you do not agree, we have provided guidance to help you to alter your browser settings to match the level of privacy you require (see ‘How to manage cookies via your browser settings’ section below).

For more details about cookies, visit www.aboutcookies.org